Model Email + Model Paragraph
Study the models, then complete the exercises to practise tone, structure, and cohesion.
📧 Model Email (External)
Subject: Timeline extension request — Q2 product page (5 May)
Dear Ms Liew,
Due to an unexpected supplier delay, we will receive the media assets later than planned. To ensure quality, we would like to request a two‑day extension, moving the publish date to 5 May.
We will keep stakeholders updated and provide a revised asset checklist by tomorrow 10:00.
Thank you for your consideration.
Best regards,
Rafiq Rahman
Content Lead
Subject: Timeline extension request — Q2 product page (5 May)
Dear Ms Liew,
Due to an unexpected supplier delay, we will receive the media assets later than planned. To ensure quality, we would like to request a two‑day extension, moving the publish date to 5 May.
We will keep stakeholders updated and provide a revised asset checklist by tomorrow 10:00.
Thank you for your consideration.
Best regards,
Rafiq Rahman
Content Lead
“B2 writing is about clarity and control: specific details, logical order, and a professional voice.”
🧱 Model Paragraph
Remote work, when planned carefully, can increase productivity because it allows employees to match complex tasks with high‑focus hours. For example, our design team reported completing wireframes 20% faster when morning meetings were reduced. However, to sustain these gains, teams need clear targets and shared tools for asynchronous updates.
Remote work, when planned carefully, can increase productivity because it allows employees to match complex tasks with high‑focus hours. For example, our design team reported completing wireframes 20% faster when morning meetings were reduced. However, to sustain these gains, teams need clear targets and shared tools for asynchronous updates.
📖 Key Writing Vocabulary — B2
register — the level of formality in your writing
concision — expressing ideas with no unnecessary words
cohesion — how sentences connect using linking words
topic sentence — the main idea of a paragraph
supporting detail — examples or evidence that explain the topic sentence
call to action — what you want the reader to do next
subject line — the concise topic of an email
linking device — words like however, therefore, in addition
A · MCQ
Multiple Choice Questions
Questions 1–5 · Tone, structure, cohesion
Question 1
Which subject line is most appropriate for the model email?
A Hey about the thing
B Timeline extension request — Q2 product page (5 May)
C URGENT!!!
D pls help
Question 2
Which closing best fits a formal external email?
A Cheers
B Best regards
C xoxo
D Talk soon!
Question 3
Which sentence is the clearest request?
A We were thinking it might be okay to change the date, maybe.
B We would like to request a two‑day extension to 5 May.
C The date could possibly be moved if needed.
D You know what we mean about the date.
Question 4
Choose the best linker: “We require two additional days ___ an unexpected supplier delay.”
A although
B despite
C due to
D moreover
Question 5
Which version is most concise?
A We are writing this email to let you know about the fact that we need more time.
B We need two more days to maintain quality.
C It would be very much appreciated if, in this particular instance, more time could be granted.
D FYI need time.
B · T/F
True or False?
Questions 6–10 · Based on the models
Question 6
The subject line includes a clear topic and date.
Question 7
The email uses an informal closing (“Cheers”).
Question 8
The paragraph places its topic sentence at the beginning.
Question 9
The email proposes a specific new publish date (5 May).
Question 10
“I need more time ASAP” appears in the email.
C · Fill
Fill in the Blank
Questions 11–15 · Use exact words from the models
Question 11
Email greeting: Dear ,
Question 12
Reason for delay: an unexpected delay.
Question 13
New publish date: .
Question 14
Thank you for your .
Question 15
Paragraph main benefit: remote work can increase .
D · Completion
Sentence Completion
Questions 16–18 · Choose the best revision
Question 16
Best topic sentence for a paragraph about meeting efficiency:
A Meetings are things that people have.
B Shorter, purpose‑driven meetings improve focus and free time for deep work.
C Meetings can be long sometimes.
D In conclusion, meetings.
Question 17
Best combination: “We reduced morning meetings. Designers finished faster.”
A We reduced morning meetings because we finished faster.
B After we reduced morning meetings, designers finished wireframes faster.
C Designers finished faster, however we reduced meetings.
D The thing that occurred is that designers finished faster.
Question 18
Best formal alternative to “We’ll keep you in the loop”:
A We will keep stakeholders updated.
B We’ll ping you.
C We’re gonna tell you stuff.
D Just wait.
E · Cloze
Cloze Exercise
Questions 19–22 · Choose the best linker/register
The team requests a short extension the assets arrived late. We will provide a revised checklist by 10:00; we will publish on 5 May. quality, we will run one extra review. , the tone will remain formal in all updates.
F · Scramble
Scrambled Sentences
Questions 23–25 · Build clear, formal sentences
Question 23
Rearrange: we / request / a / two‑day / extension / to / 5 / May
Question 24
Rearrange: remote / work / can / increase / productivity / when / planned / carefully
Question 25
Rearrange: we / will / keep / stakeholders / updated / throughout / the / process
✎
Writing Practice (open-ended)
Not auto-graded — suggested targets
Write a 120–150 word email to a client explaining a minor delivery delay and proposing a new date. Include: (1) clear subject line, (2) reason, (3) new date, (4) call to action, (5) polite close.
Write one B2 paragraph (90–110 words) giving one advantage and one risk of remote work. Use at least three linkers (e.g., however, therefore, in addition).