Email about Conference Room Booking
Read the email. Then answer the questions.
EMAIL
Subject: Enquiry about Conference Room — 12 May
Dear Sales Team,
I am writing to ask about the large conference room on 12 May from 09:00–13:00. Could you please confirm the price and whether a projector is included? Additionally, we will need coffee and tea for 25 people. If possible, please send a pro forma invoice by Friday.
Kind regards,
Amina
Subject: Enquiry about Conference Room — 12 May
Dear Sales Team,
I am writing to ask about the large conference room on 12 May from 09:00–13:00. Could you please confirm the price and whether a projector is included? Additionally, we will need coffee and tea for 25 people. If possible, please send a pro forma invoice by Friday.
Kind regards,
Amina
Paragraph model: Topic sentence → supporting details → closing sentence.
📖 Key Writing Vocabulary — B1
enquiry — request for information
confirm — say something is correct
included — is it part of the price?
additionally — linking for extra information
pro forma invoice — preliminary bill before payment
topic sentence — main idea of a paragraph
supporting detail — example / fact / reason
closing sentence — final sentence that completes the idea
A · MCQ
Multiple Choice Questions
Questions 1–5 · Email purpose, details, linking
Question 1
What is the main purpose of the email?
A To complain about noise
B To request information about booking and price
C To cancel a meeting
D To thank the team for help
Question 2
Which linking word shows extra information?
A However
B Therefore
C Additionally
D Because
Question 3
What equipment does Amina ask about?
A Microphone
B Projector
C Whiteboard
D Speakers
Question 4
She needs refreshments for how many people?
A 15
B 20
C 25
D 30
Question 5
By when does Amina want the pro forma invoice?
A Thursday
B Friday
C Monday
D 12 May
B · T/F
True or False?
Questions 6–10 · Linking, tone, details
Question 6
“Additionally” is used to introduce extra information.
Question 7
“Could you please…?” is more polite than “Send me…”.
Question 8
The email asks for a room from 10:00–14:00.
Question 9
The tone of the email is neutral and polite.
Question 10
The writer needs refreshments for 15 people.
C · Fill
Fill in the Blank
Questions 11–15 · Use exact words from the email
Question 11
Date requested:
Question 12
Time requested:
Question 13
Linking word meaning “also”:
Question 14
Number of people:
Question 15
Deadline day for invoice:
D · Completion
Sentence Completion
Questions 16–18 · Paragraph structure
Question 16
A topic sentence should…
A list every detail
B state the main idea of the paragraph
C be a question only
D be the longest sentence
Question 17
“However,” is best used to show…
A contrast
B cause
C sequence
D example
Question 18
A closing sentence often…
A introduces a new topic
B repeats the whole paragraph
C completes the idea or gives a simple result
D is optional and never needed
E · Cloze
Cloze Exercise
Questions 19–22 · Choose the best linking words
We would like to book the conference room for 12 May; we need to confirm the price first. we require a projector for presentations. please send a pro forma invoice by Friday. confirm if coffee and tea are included.
F · Scramble
Scrambled Sentences
Questions 23–25 · Paragraph building
Question 23
Rearrange: We / a / confirm / price / need / to
Question 24
Rearrange: Additionally / for / coffee / tea / require / we
Question 25
Rearrange: Please / invoice / a / send / Friday / by
Practice
Practice Writing Tasks
Write 80–120 words each
Task 1 — Request Email
Write to a hotel to ask about a meeting room for 20 people next month. Ask 3 questions (price, equipment, refreshments). Use Additionally, However, Therefore at least once.
Task 2 — Paragraph
Write one paragraph about the best way to study English. Start with a topic sentence and add 2–3 supporting details.
Checklist: Topic sentence · Logical linking words · Polite requests · Clear closing sentence.